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Office Administrator / Business Analyst

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Brand: Ironhouse Engineering

Location: Lewiston, ME, United States

Date Posted:

Requisition Number: 67

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Ironhouse is immediately seeking an Office Manager/Business Analyst for our headquarters in Lewiston, ME!  

About us: Ironhouse provides specialized consulting for utilities and generators to support system protection, operational support, automation, and compliance. Our team brings together broad industry knowledge and expert engineers, project managers, and technologists–all under one roof. With deep understanding of internal structures and processes, we offer a smarter, one-stop shop to enhance efficiency, value, and growth for every client.

Ironhouse is seeking a highly skilled and analytical Office Manager/Business Analyst to oversee our local office operations and provide exceptional project support. The successful candidate will be adept at managing multiple tasks with a focus on efficiency and accuracy, particularly in utilizing advanced Excel features for data analysis and reporting.
Key Responsibilities: 
  • Office Management: 
    • Oversee the daily operations of the Ironhouse office.
    • Manage incoming and outgoing correspondence, ensuring timely distribution and processing.
    • Maintain inventory and order office supplies as needed.
    • Coordinate office activities and schedules to ensure smooth operations.
  • Project Support: 
    • Arrange travel schedules and accommodations for staff as required.
    • Conduct time and expense tracking, providing management with detailed reports.
    • Handle Accounts Receivable tasks, including invoicing and payment tracking.
    • Offer document control support, ensuring all project documentation is accurate and up-to-date.
  • Fleet Management: 
    • Monitor and schedule maintenance and repairs for company vehicles.
    • Keep track of vehicle registrations, inspections, and insurance renewals.
  • Human Resources Support: 
    • Facilitate employee onboarding and offboarding processes.
    • Manage training and certification tracking for all employees.
    • Assist with payroll pre-processing tasks.
Excel Proficiency: 
  • Develop and maintain complex Excel spreadsheets.
  • Perform data analysis and generate reports using advanced Excel functions.
  • Create pivot tables and charts to present data insights effectively.
  • Strong organizational and planning skills.
  • Excellent written and verbal communication skills.
  • Advanced proficiency in Microsoft Office, especially Excel.
  • Ability to work independently and in a team environment.
Education / Experience: 
  • An Associate or Bachelor’s degree is preferred.
  • Relevant experience in an administrative or analytical role is highly desirable.

We offer a competitive benefits package that provides a foundation of support for the health, safety, and security of you and your family. We are proud to extend a broad selection of benefits to meet your needs—and medical, dental, and vision benefits start on the first day of employment.

Individuals must be able to perform the essential functions of the position with or without reasonable accommodation. Individuals with a disability who desire reasonable accommodations should contact the ADA Coordinator at 1-800-248-8733, ext. 1339.

An Equal Opportunity Employer.

Please note:
  • All job offers are subject to pre-employment drug screening and a background check.
  • Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.
Notice to Agencies: We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.